All businesses’ receipts to expire June 30 – BIR
posted 6-Feb-2013  ·  
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Pursuant to a new circular issued by the Bureau of Internal Revenue (BIR), all existing official receipts, sales invoices and other commercial receipts of business establishments all over the country would be valid only until June 30, 2013.

BIR Virac Revenue District Officer Ma. Teresa Noemi Pizon said that under Revenue Regulation No. 18-2012 which became effective Jan. 18, all existing receipts would have to be replaced entirely by new ones to be printed by BIR-accredited printers and featuring the printer’s security markings such as watermarks.

Pizon said the new rule is intended to prevent fraud through the printing of spurious receipts that are being used alongside real ones, preventing the government from correctly assessing taxes due from businesses. The Authority to Print (ATP) and the new receipts, she disclosed, would be valid for five (5) years.

With the prime objective of properly implementing and monitoring compliance of printers in securing the ATP for its clients and consequent printing of receipts, RR 18-2012 also provides for an on-line system for the accreditation of printers and the on-line processing of ATPs, as well as the on-line submission of printer’s periodic reports with the capability to match and process data and generate discrepancy report of dubious entries.

Thus, local businesses would have to have new receipts printed prior to the June 30 deadline, with the previous receipts to be turned over to the local revenue district office. Already, some local traders have began grumbling over the BIR regulation, especially those who have just ordered hundreds or even thousands of pads of official receipts, sales invoices, delivery receipts, charge invoices and other receipts just recently.

Last week, the local BIR office directed local printers to apply for accreditation in the printing of official receipts and sales invoices, as well as other supplementary receipts.

The new regulation mandates local printers to have printing machines capable of generating security/special markings or features, samples of which have to be submitted to the BIR. An on-site inspection will be conducted by the BIR’s Regional Monitoring and Accreditation Board to evaluate the accreditation of printers, specifically their printing machines.

It likewise provides that the printer shall not require a minimum number of booklets for the printing of the principal and supplementary invoices/receipts of its customer/client. This means, RDO Pizon clarified, that the customer can order just a booklet of receipts at a reasonable cost to be determined by the printer. A taxpayer can also file a petition for revocation of the printer’s accreditation in meritorious cases.

On the other hand, a certificate of accreditation shall be subject for revocation on the following grounds:  if the certificate has been tampered; misrepresentation in the printer’s sworn statement; valid “stop filer” cases against the printer for the last three months of operation; unsettled delinquent accounts for the last three months of operation; requiring a minimum  number of booklets from the client; failure to submit reports; and, printing of spurious ORs/Sis.

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